The Importance of Audio Tuning Conference Room Systems

Author: Tyler Cox

It’s no secret that remote collaboration has become the foundation of both education and the business world. Whether it’s working with students across town or holding meetings with colleagues on the other side of the globe, we’ve all become accustomed to using conference room communication systems. Chances are a week doesn’t go by that most of us spend part of our day in a conference room or lecture hall sharing ideas with those working in a separate location.

Thanks to our increasing reliance on conference room communication systems, the success of those meetings can depend in large part on how those systems perform. While there are systems designed for all types of situations and at various price tags, even the most expensive hardware will fall short of its promise if not set up correctly. That begins with audio quality.

Much like a musical instrument, a conference room communication system needs to be appropriately tuned to perform at its peak.


Tuning for performance

Conference rooms are like snowflakes: no two are alike. Factors that can affect a communication system’s audio performance in a conference room include everything from the shape of the room to the layout of furniture and the type of carpet on the floor. Systems can even perform differently depending on the number of people in the room.

With that in mind, how does one “audio tune” a communication system to obtain the best results?

One way is to hire an audio engineer for the task. They’ll likely go around the room with a digital audio tuner or an audio tune app, measuring its acoustic qualities and placing microphones and speakers in various positions to gauge how they perform. The process could take hours or even days and cost hundreds or thousands of dollars.

Unfortunately, most of us don’t have the time or resources for such a procedure. Additionally, it won’t account for an increase in the typical number of people participating in a meeting or changes in furniture layout. That’s why some systems incorporate technology that can tune components automatically.

Instant optimization


Yamaha UC’s ADECIA ceiling microphone system, for example, helps overcome the challenges with implementation, configuration, and room acoustics by incorporating technology that automatically tunes the system in minutes, reducing setup time, costs and complexities. The ADECIA system optimizes audio performance for room audio issues such as reverberation characteristics, echo behavior, speaker/mic position, and more.

To begin the process, users log in to ADECIA’s setup wizard via their computer and press the Auto Setup button. The Wizard automatically detects connected speakers and microphones and offers the option to Execute Automatic Audio Tuning. ADECIA plays pink noise through the speakers while listening through the microphone array, making tuning adjustments to match the system to the environment.

With ADECIA’s Automatic Audio Tuning capabilities, anyone can completely tune the system without having to be an audio engineer. And if there are changes in the room, such as new furniture or carpet or even more meeting participants than normal, re-tuning the system to account for those changes is a breeze.

For in-depth information from Yamaha UC on conference room audio, check out this Guide to Conference Room Microphone Setup. To learn more about how to best set up your conference room for success, read Conference Room Layouts for Different Situations. For information on Yamaha UC products designed for your large conference rooms or boardrooms, visit the product page dedicated to large conference room workspaces