How to Welcome a New Employee to the Team

Author: Tyler Cox

shutterstock_1364486558-Converted.jpgFew things are more awkward and uncomfortable than our first day at a new job. We don’t know the layout of the office, we haven’t met most of the people, and we don’t know who to ask for the things we may need.

And in today’s business world, where many of us are working from home, finding a way to fit in can be even more difficult.

 

If you’re on the other side of the hiring table, it can be challenging to relate to how that new employee feels, but making them feel welcome and appreciated can pay significant dividends. Not only can it help generate excitement, improve morale, and foster productivity, it can contribute to longevity. And with the cost of replacing an employee ranging from $2,000 to $10,000 or more, retaining that employee offers significant benefits to the bottom line.

 

With that in mind, how can employers make new hires feel welcome? Here are a few tips on how to welcome a new employee to the team:

 

1. HAVE THE NEW EMPLOYEES' WORKSPACE READY

If that employee is working in the office, make sure their desk, cubicle, or office is set up and ready to go. Appoint someone as their designated “welcome buddy” to give them a tour of the office, introduce them to the staff, answer any questions they may have, and maybe even take them out to lunch. Have the buddy continue that relationship for the first few months of the new employee’s tenure.

 

If they’ll be working remotely, have someone call them at the beginning of the workday to give them the lay of the land and remain available via a messaging app throughout the day. Arrange to have lunch delivered to their home.

 

2. HAVE EVERYONE SEND A WELCOME EMAIL TO THE NEW EMPLOYEE

Not only will that flood their inbox with introductions, but it will also allow them to capture everyone’s email for their contact list. Also, hold a brief conference call or online meeting at the beginning of the day so the employee can associate faces (and voices) with names. Hold another conference call at the end of the day, this time with just a few colleagues, to see how their first day went.

 

3. FILL THEM IN ON THE COMPANY CULTURE

If blue jeans are appropriate for the office and sweatshirts are acceptable for video calls, let the new employee know. On the other hand, if suits are a requirement, make sure they know that as well. If meeting after work for happy hour is frowned upon, convey that also.

 

And something that’s often overlooked: If your company has many remote employees participating in virtual meetings, have a policy on “meeting backgrounds” and make sure the new employee knows what those policies are. For example, if the company prefers a neutral background on a virtual conference call instead of concert posters or political signs, communicate that policy clearly.

 

4. SEND A NEW EMPLOYEE WELCOME KIT

Workplace success, especially when it comes to working from home, depends largely on having the right tools. Hiring a new employee can be a significant investment, and ensuring that employee has the tools they need to succeed can help ensure that investment pays dividends. Yamaha Unified Communications, for example, offers several technological tools to outfit the home office. The YVC-200 personal or work-from-home speakerphone can make conference calls easy to manage, and other Yamaha UC communication products can aid in work-from-home success. If this is the employee’s first experience in working remotely, provide them with information on how to set up their home office.

 

Employees are the most significant asset a company has. Let those employees know how valuable they are from the first moment they join your organization.