Conference Room Layouts for Different Meeting Situations


Depending on a room's size, it can be tailored for specific functions that other rooms can't perform. For example, an auditorium can seat far more people than a typical office space, so it's ideal for hosting a lecture or presentation. Furthermore, a room's layout can have a dramatic effect on productivity and connection between employees. This is certainly the case with rooms that are designed specifically for meetings, such as a boardroom or conferencing space. 

In this walkthrough, we've analyzed conference room layouts in a variety of spaces, ranging from small (huddle rooms) to large (auditoriums). The best room layouts allow for effortless communication, whether you're hosting a group conference or a guest presentation. Choosing a room layout will affect furniture placement, what conferencing system you use, and other important considerations. 

Huddle Room Layout

Capture.PNGTypically, a huddle room is designed with a small meeting table that can seat 4 to 6 people comfortably. These compact spaces are ideal for impromptu meetings and small-scale conference calls that require privacy.

Typically a rounded half table is placed up against the wall to maximize space. You may want to place the chairs so that they can all face a TV screen or video sound bar. Depending on your needs, you can arrange the chairs in a normal 2 x 2 setup (two sides facing each other), or line them in a U shape facing the TV.

Executive Office Layout

Capture-(1).PNGThe typical C-suite office is centered around a large desk with a conference phone, computer, and other important tools. There may also be couches in the room that are arranged around a coffee table, which is the perfect place for a Bluetooth speakerphone. Here, you can sit with a few other executives and start a conference call seamlessly via mobile or desktop.

Boardroom Layout

Elite-mics-pink-noise.jpgGenerally, a boardroom is designed around a rectangular or oval table, with 6-24 chairs that face each other. It's not as large as a normal conference room, because it's catered for high-level discussions or meetings with the Board of Directors. The goal is group interaction. For a boardroom, we recommend installing a wireless system where each board member has a dedicated microphone. This will allow for seamless communication between members, while also providing an easy connection to a conferencing platform. 

Conference Room Layout

ESB_Huddly_sub_image_ID6_190625.jpgLike a boardroom, most conferencing spaces are designed with a long table and plenty of chairs. Usually, a conference room will also have a projector or large TV on one side, with the chairs arranged so that no one has their back to the screen. 

For most situations, the best furniture layout is a U shape, with chairs lined around the U. It's ideal for presentations, video conferences with other teams, and group discussions. If you don't want anyone sitting at the head of the conferencing table, you can also arrange the chairs on both long sides. FOr these types of rooms either a conference phone like the YVC-1000 or a wireless system like the Executive Elite could be options, depending on your use case. 

Classroom/Training Room Layout

160313_0116_1604.jpgThink about how your high school classrooms were laid out. Typically, the chairs were lined up in rows, facing the same direction. Whether you have individual desks or longer tables that seat a few people, you can arrange the room so that everyone is focused on a presenter. This conference room layout is well suited for passive learning and note-taking, but not as effective for group conferences. With a wireless microphone system, you can amplify presenters so that they have the freedom to pace the room, while also delivering HD sound quality. 
If you need to capture audience participation, the YVC-1000 is a great solution, allowing you to connect up to 5 microphone pods and an external microphone for the teacher. 

Auditorium Layout

Imperial-College.jpgFinally, the largest conference room layouts are auditoriums. They have a similar arrangement as classrooms, with chairs facing a "stage" area designed for presentations and lectures. However, auditoriums don't have tables, and they may not even have retractable desks for taking notes. 

This layout is ideal for sharing information with large groups of people, so you'll need a microphone system that can fill the entire space with powerful audio. In addition, you may require a wireless mic setup for more dynamic presentations and taking audience questions. 

Ready to invest in a conferencing system that matches your exact room layout? Use our Product Finder to discover the best unified communications technology for your needs.

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