4 Things to Consider When Selecting Video Conference Equipment


Whether you're a beginner IT user or a small business owner, there are affordable conferencing solutions out there that provide crystal-clear audio and video. However, not all equipment for video conferencing will work for your budget, room size, number of attendees, and other factors. In this handy guide, we've shared 5 key variables to consider when shopping for video conference equipment.

1. Purpose

First, think about what kind of video conferencing your business needs. Will you be calling other domestic offices for weekly meetings? Will you be making a lot of international calls? Will you require screen sharing features to showcase projects and ideas? By formulating your purpose for video conferencing, you can come up with a list of requirements for any equipment that you buy.

2. Who needs to be heard

It’s important to understand exactly who needs to be heard in a conference. In a classroom example, you may consider if just the lecturer needs to be heard or if audience commentary needs to be picked up as well? Another example is boardrooms. If you have 8 guests in a boardroom that need individual microphones to pick up their voices clearly, a single speakerphone conferencing unit won't cut it. Here, we recommend a professional audio solution like the YAI-1, which is designed with 8 pre-programmed microphones and easy USB connectivity for video conferencing. The size of your conference room should play a significant role in your purchasing decision.

3. Room Size

More space not only means potential for more people, but can also mean more distance from a person to a microphone. It is important to understand that a larger room has different requirements for video conference equipment. The amount of microphones, distance to the microphones and speaker strength should all factor into your decision when selecting equipment for conference rooms.

4. Scalability

Meanwhile, some equipment for video conferencing offers more versatility should you need to make some changes. If there is a chance of you having to expand your conferencing capabilities in the future, you might want to invest in a system that can combine with other units, such as the Executive Elite. When used in tandem with other conferencing systems, the Executive Elite can support up to 44 microphones in a single space (and 76 microphones outside of the Americas). That's enough mics to host a foreign delegation, chat with a partner company, or start a roundtable discussion with other teams in your office. While you might not need 44 microphones for your system, it's still a good idea to consider how many people you plan on hosting in the average conference call.